How to Enter Supplier Invoices in QuickBooks

Overview

Recording supplier invoices in QuickBooks Online is handled through the Bills feature. However, this feature is not available on all subscription tiers.

Subscription Requirements

• Simple Start -- The Managing Bills feature is not available in QuickBooks Online Simple Start. If you are on this plan, you will not be able to enter supplier invoices through the Bills workflow.
• Essentials and Plus -- The Bills feature is available in QuickBooks Online Essentials and Plus. These tiers allow you to create, manage, and pay supplier invoices.

How to Enter a Supplier Invoice

If you are on an Essentials or Plus plan:

1. Click the + New button (or Create button) in the left navigation.
2. Select Bill under the Vendors section.
3. Choose the vendor from the dropdown or add a new one.
4. Enter the bill details -- date, due date, amount, and account category.
5. Click Save and Close (or Save and New if you have more bills to enter).

Tips

• If you need bill management but are on Simple Start, consider upgrading to the Essentials plan, which is the most affordable tier that includes this feature.
• You can track upcoming bills and payment due dates from the Bills section to stay on top of your accounts payable.